Annual Council 17.5.21

Published: 11th May 2021




The Annual Council Meeting of Wivenhoe Town Council will be held in the William Loveless Hall, High Street, Wivenhoe at 7.30pm on Monday 17 May 2021 for consideration of the business set out below.

Yours faithfully,

Jo Beighton-Emms

Town Clerk



Public Questions: are invited prior to the start of the meeting for a maximum of 10 minutes and limited to 3 minutes per person at the discretion of the Mayor.




  1. Apologies for absence.


  1. Election of Town Mayor for 2021/22


  1. Election of Deputy Town Mayor for 2021/22


  1. Mayor’s Opening Remarks: To receive the report of the new Mayor.


  1. Declarations of Interest: To receive any pecuniary and non-pecuniary interests relating to items on the agenda


  1. Minutes of the last meeting: To agree the minutes of the Full Town Council meeting held on 26 April 2021.


  1. Committee Structure and Appointment of Members: To conduct a review of committee membership and appoint members of the following committees;


a. Planning

b. Personnel

c. Finance and Administration

d. Estates (Open Spaces)

e. Estates (Properties)

f. Environment and Sub-Committee- Health & Wellbeing


  1. Working Groups: To conduct a review of working group membership and appoint members to the following;


a. William Loveless Hall- reports to Properties

b. Mini-bus- reports to Properties

c. Museum-reports to Properties

d. Allotments- reports to Open Spaces

e. Columbarium

f. Wivenhoe Neighbourhood Plan

g. Office & Yard

h. Skatepark

i. Funding, Engagement & Youth


9. Representatives on other bodies; To agree on representatives for the following;

a. Colchester Association of Local Councils

b. Civil Protection

c. Public Transport Representative

d. Neighbourhood Watch

e. Wivenhoe Society

f. Colne Estuary Partnership

g. Wivenhoe Housing Trust

h. Wivenhoe & District Sporting Facilities Trust

i. Wivenhoe in Bloom


  1. Subscriptions: To approve continuing membership of the following organisations and authorise payment of appropriate subscriptions;




Annual Subscription (£) (TBC)
a. Essex Association of Local Councils - subscription (inc. contribution to NALC) £1,025.22
b. Colchester Association of Local Councils £35.00
c. Fields in Trust (formerly NPFA) £50.00
d. Institute of Cemetery and Crematorium Management (ICCM) £95.00
e. Society of Local Council Clerks (SLCC) £217.00
f. Information Commissioner's Office £40.00
g. National Ass of Local Councils (NALC) Direct Information Service TBC
h. Community Transport Association £400.00
i. Council for Protection of Rural England £36.00
j. Rural Community Council of Essex (RCCE) £60.00
k. Friends of Historic Essex TBC
l. Museums Essex TBC
m. The National Allotment Society TBC


  1. Appointment of Internal Auditor: To appoint an auditor to undertake the Council’s annual audit in 2021/22.


  1. Review and adopt the following;


a. Standing Orders

b. Code of Conduct


  1. Reports from Members of the County and Borough Councils:
    1. Essex County Councillor; Cllr Cory
    2. Colchester Borough Councillors; Cllr Luxford-Vaughan and Cllr Burrows
    3. Public Transport Representative; Mr P Kay


  1. Proposal by Cllr Luxford-Vaughan; For Wivenhoe Town Council to agree to the installation of a screen by Moving Image in the William Loveless Hall, with the full cost of the screen, installation and ongoing maintenance to be met by MI.


15.       Committees;

a. Planning- An update from the Chair on the meeting held on 27 April 2021.

b. Personnel.- An update from the Chair.

c. Environment and Health & Wellbeing- An update from the Chair on the meeting held on 5 May 2021

d. Properties- An update from the Chair.

e. Open Spaces- An update from the Chair.

f. Finance & Administration: An update from the Chair



16.       RFO’s Update

a. RFO Report

b. Approval of Bank Reconciliation

c. Approve list of payments previously circulated

d. Budgetary Control Report



17.     Working Group Reports;

a. Skatepark & Basketball Court

b. Office &Yard

c. Funding, Engagement & Youth

d. Wivenhoe Neighbourhood Plan

e. Columbarium

f. Mayoral Activities- A report from Cllr Booth



18.    Town Clerk’s Report


19       Schedule of Town Council meetings in 2021/22:


Meetings will be held at 7.30pm on the third Monday of each month. The meetings for 2021/22 will be held on the following dates:

21 June 2021

19 July 2021

16 August 2021

20 September 2021

18 October 2021

15 November 2021

20 December 2021

17 January 2022

21 February 2022

21 March 2022

18 April 2022

16 May 2022


20.      Exclusion of press and public: In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Council is invited to consider if the press and public should be excluded from the meeting during the consideration of the following item(s) owing to the confidential nature of the business.




21     None

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