Full Council 15.3.21

Published: 10th March 2021

9 March 2021
Sir/Madam,

 

A meeting of Wivenhoe Town Council will be held virtually at 7.30pm on Monday 15 March 2021 for consideration of the business set out below.

This meeting can be held virtually by virtue of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England & Wales) Regulations 2020.

If you are a member of the public and would like to attend this meeting, please email the Town Clerk- townclerk@wivenhoe.gov.uk

 

Yours sincerely,

 

Jo Beighton-Emms

Town Clerk

 

AGENDA

 

Public Questions: are invited prior to the start of the meeting for a maximum of 10 minutes and limited to 3 minutes per person at the discretion of the Mayor.

 

 

PART A

 

1. Apologies for absence: To receive apologies.

2. Minutes of the previous meeting: To approve the minutes of the meeting held on 15 February 2021

 

3. Declarations of interest: To receive any pecuniary and non-pecuniary interests relating to items on the agenda.

 

4. Reports from Members of the County and Borough Councils

a. Essex County Councillor; J. Young.

b. Colchester Borough Councillors; M. Cory, C. Liddy and A. Luxford- Vaughan.

c. Public Transport Representative; Mr P. Kay

 

5. Election of the Deputy Mayor for 2021/22

 

6. Proposal from Cllr Maltby: That Wivenhoe Town Council choose a renewable energy provider when it renews its’ energy contract (electricity only) at the end of March 2021.  This is in line with WTC’s commitment to consider the environment in all the financial decisions it makes and the commitments it made when it acknowledged a climate and biodiversity emergency.

 

7. Update from the Town Clerk: End of virtual meetings and request to cancel the Annual Town Meeting

 

8. Committees;

 

a. Planning- An update from the Chair on the meeting held on 2 March 2021

b. Personnel.- An update from the Chair on the meeting held on 9 March 2021.

c, Environment and Health & Wellbeing- An update from the Chair on the meeting held on 3 March 2021

e, Properties- An update from the Chair on the meeting held on 10 March 2021

f. Open Spaces- An update from the Chair.

g. Finance & Administration- An update from the Chair on the meeting held on 9 March 2021.

 

9. RFO Update

 

RFO Report

a. Approval of Bank Reconciliation.

b. Approve list of payments previously circulated.

c. Budgetary Control Report

 

10.Working Group Reports;

 

a. Skatepark & Basketball Court

b. Office &Yard

c. Funding, Engagement & Youth

e. Wivenhoe Neighbourhood Plan

f. Columbarium

g. Mayoral Activities- A report from Cllr Booth

 

11. Town Clerk’s Report

 

12. Date and time of the next meeting: The next meeting is scheduled to be held at 7.30pm on Monday 19 April 2021.

 

13. Exclusion of press and public: In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Council is invited to consider if the press and public should be excluded from the meeting during the consideration of the following item(s) owing to the confidential nature of the business.

 

PART B

 

14. Update on the Royal Mail lease

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