Full Council 19.10.20

Published: 13th October 2020

13 October 2020


A meeting of Wivenhoe Town Council will be held virtually at 7.30pm on Monday 19 October 2020 for consideration of the business set out below.

This meeting can be held virtually by virtue of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England & Wales) Regulations 2020.

If you are a member of the public and would like to attend this meeting, please email the Town Clerk- townclerk@wivenhoe.gov.uk

Yours sincerely,
Jo Beighton-Emms
Town Clerk


Public Questions: are invited prior to the start of the meeting for a maximum of 10 minutes and limited to 3 minutes per person at the discretion of the Mayor.


1. Apologies for absence: To receive apologies.
2. Minutes of the previous meeting: To approve the minutes of the meeting held on 21 September 2020
3. Declarations of interest: To receive any pecuniary and non-pecuniary interests relating to items on the agenda.
4. Reports from Members of the County and Borough Councils
a. Essex County Councillor; J. Young.
b. Colchester Borough Councillors; M. Cory, C. Liddy and A. Luxford-
c. Public Transport Representative; Mr P. Kay

5. Co-option; Each candidate will be given a maximum of 5 minutes to speak and take questions from the council. This will be followed by a debate and vote.

6. Proposal from Cllr Luxford-Vaughan: Cllr Luxford-Vaughan proposes that Wivenhoe Town Council approve that staff time is allocated to the supervision of a group of volunteers for works to be carried out on the pond in the wildlife garden. It is estimated that this should be no more than 4 hours with the majority of the cost for materials being met from the Wild about Wivenhoe Group, with a potential top up from the locality budget if necessary’.

7. Committees;
a. Planning- An update from the Chair on the meeting held on 6 October 2020
b. Personnel.- An update from the Chair- to be covered under Part B.
c. Environment and Health & Wellbeing- An update from the Chair. Next meeting to be held on 4 November 2020.
d. Properties- An update from the Chair. Next meeting to be held on 11 November 2020.
e. Open Spaces- An update from the Chair on the meeting held on 14 October 2020.
f. Finance & Administration- An update from the Chair on the meeting held on 23 September 2020.

8. RFO Update

a. RFO Report
b. Approval of Bank Reconciliation.
c. Approve list of payments previously circulated.
d. Budgetary Control Report

9. Working Group Reports;
a) Skatepark
b) Office &Yard
c) Funding, Engagement & Youth
d) Wivenhoe Neighbourhood Plan
e) Mayoral Activities- A report from Cllr Booth

10. Town Clerk’s Report

11. Date and time of the next meeting: The next meeting is scheduled to be held at 7.30pm
on Monday 16 November 2020.

12. Exclusion of press and public: In accordance with Paragraph 1 (2) of The Public Bodies
(Admission to Meetings) Act 1960, the Council is invited to consider if the press and public should be excluded from the meeting during the consideration of the following item(s) owing to the confidential nature of the business.

13. Staffing the WLH- update from the Chair of Personnel.

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