MINUTES of Estates (Open Spaces) Committee meeting held on 5 August 2020 CHAIR APPROVED
Present: Cllr Nash (Chair), Cllr Evans, Cllr Booth, Cllr Tile and J Beighton-Emms (Town Clerk)
Public Questions; None.
OS/08.20/01 Apologies for absence: Cllr Boughton, Cllr Newton and the Estates (Open Spaces) Manager
OS/08.20/02 Minutes of the previous meeting: The minutes of the meeting held on 11 March 2020 were proposed by Cllr Tile, seconded by Cllr Nash and approved as an accurate record of proceedings.
OS/08.20/03 Declarations of interest: None
OS/08.20/04 Estates (Open Spaces) Manager’s Report: The Town Clerk provided a verbal update on behalf of the Estates (Open Spaces) Manager;
1. A tree has been removed from the new cemetery as the branches had become dangerous for a neighbouring property.
2. There are 3 funerals booked.
3. Both cemeteries had been mown. Regarding this item, the councillors debated a social media post, from a local resident, about the fact that an area in the old cemetery had been mown.
Cllr Evans explained that he had met with the EOS Manager, who had confirmed that he had mown the particular area of the old cemetery on his own volition but had a rationale for his actions. There is a management plan in place. The EOS Manager had also invited the resident to this meeting but he was unable to attend.
Cllr Booth and Cllr Nash expressed their concerns about the post which they found offensive to staff and councillors. It was agreed that the Town Clerk would draft a response. Cllr Booth said that he would like an apology.
4. A tree had been reduced at Sandford Close
5. The Jubilee Garden has been vandalised. The Town Clerk has made enquiries with Cllr Luxford-Vaughan regarding replacing a tree, which had been pulled out, and plating the new tree in more prominent area of the KGV. The EOS Manager has also built new bases for the benches which had been moved.
OS/08.20/05 Update on the Sensory Garden; Cllr Evans reported that he had a contact who had conducted a review of the town’s open spaces for a presentation to WTC. The contact would also be able to assist with the sensory garden. Cllr Evans confirmed that Cllr Newton was happy with this arrangement. Cllr Evans will arrange a meeting. There will also be a request on the WTC Facebook page for items to upcycle which could be used in the sensory garden.
OS/08.20/06 Installation of a zip wire; The councillors considered the vote which had taken place at the March meeting. Cllr Nash said that the zip wire was still wanted in the town. It was agreed that a proposal could be made at the September FTC meeting.
OS/08.20/07 Playground Equipment; Cllr Nash said she would still like the turning bars to be replaced in the KGV playground. The cost would be approximately £1200. The Town Clerk to make enquiries with the RFO regards budget.
OS/08.20/08 Funding Options; The councillors considered funding options available for further projects and the possibility of a MUGA as the current basketball net is well used. This was likely to remain as a feature of the new skatepark being planned. The possibility of crowd funding was discussed although it was agreed that there were HMRC implications and Cllr Tile said that the right financial safeguards must be in place. It was agreed that the Town Clerk and councillors would consider available options for discussion at the next meeting. Town Clerk to also check the feasibility of using crowd funding.
OS/08.20/09 Date and time of next meeting; It was agreed that the next meeting would take place at 7.30pm on Wednesday 14 October 2020.
The Chair closed the meeting at 20.30